November 10, 2005
7:55 p.m.
In Joniel’s absence, Marilyn Gilmer was asked to take the minutes for this meeting.
I. Welcome – Allen Keenan
Allen thanked Linda and Fred Boyd for allowing us to use their home for this meeting.
Those attending: Fred Boyd, Charles Bright, Rusty Brownson, Haven Caldwell, Bob Duncan, Dick Gable, Marilyn Gilmer, Allen Keenan, Alice Laster, Ardis Manning, Ginny Roberts, Sue Venable, Aline and Dick Wisher
President’s Report – The following information from Chris on Philbrook was shared with the committee. 75 parking slots are available, groups of over 150 are recommend to provide valet parking. Another option are shuttle services. Decorating is allowed 1 to 2 hours before the event and 1 hour after for cleanup. An evening buffet price of $62.00 per person covers a meal of fish, meat and chicken including wine and following with an open bar. This price includes all rentals.
The information concerning thank you notes reported in the last minutes was corrected. The only note to be written was to Brenda Davis, thanking her for the Kick Off Party. That note has been written.
II. Minutes – Allen Keenan
Minutes for the October 20th meeting were corrected. A correction was noted, for the Minutes of August 9th asking that a typo be corrected. $11,404.03 should be changed to reflect $11,401.03.
III. Treasurer’s Report – Allen in Jacqueline Wilson’s absence
A gift of $100.00 has been added to the Tulsa Account with a balance of $10,825.65.
IV. State of the Class Report – Allen for Dick Rapier and Dotty Westby
Of 1,060 graduating seniors…. 245 are lost and 119 are deceased
V. Development Report – Allen for Bill Bruckner and Chris Seger
The Comma Club continues to get donations. We are above $10,000 now. The rifle-shot letters to classmates who I think can help us with significant donations have not been written.
VI. Communications Report - Allen Keenan for Ed Wheeler
Work continues on the technical difficulties reported at the last meeting.
VII. Class Gift Report – Allen - No report
VIII. Transportation Report – Dick Gable
White Chevrolet - Buses seat 55 with restrooms
School Buses - $25.00 per hour plus $1.35 a mile have no facilities
Discussion: Route yet to be decided. If lunch stop is at Woodard park, check to see if park restrooms will be open. The release of Memorial balloons may be near the Great Spirit statue.
IX. Venue Report – Bob Duncan
Doubletree - $13,000 80% for Friday’s luncheon and mixer.
Room guarantee: The 28 room figure includes the Parlor (for the Hospitality Room) and 1 room off each end.
X Budget Report – Fred Boyd
Food Costs: Friday: Luncheon 200 @ $15.00 = $ 3,000.00
Mixer 300 @ $30.00 = $ 9,000.00
Saturday: Boxed Lunch 200 @ $6.95 = $ 1,400.00
Dinner 300 @ $40.00 = $ 12,000.00
Total Food Costs: $25,400.00
Mailing $ 650.00
Transportation ?
Registration 1,500.00
Golf 60.00
Assembly 90.00
Drinks 695.00
Photos ?
Music $ 1,500.00
Total Budgeted Misc. Costs reported: $ 4,495.00
Total Budgeted Food Costs and Misc. Expenses reported: $29,895.00
Budget will remain incomplete until numbers and locations are finalized.
Allen read letter from Chris and Janet:
Allen, I hope the committee can visualize this event as being a magical evening, among the paintings, sculptures, and gardens of a world-class museum – versus dinner in a hotel basement.
Imagine strolling through the galleries and verandas of Philbrook with a nice glass of cold Chablis in your hand talking about life, love, fine art and old girlfriends, surrounded by the splendors of the Waite Phillips’ mansion.
It’s the difference between the sublime and the merely mundane. Let’s reach for something that our class will talk about for years.
Motion: Bob Duncan: Let Chris resolve the Philbrook issues of: